
SARRATT PARISH COUNCIL
Serving the Parish
TO ALL THE MEMBERS OF THE PARISH COUNCIL
Cllrs: Sarah Dobson, Michael Lowry, Angela Coakley, Simon Diggins, Flo Garvey, Lee Farman.
Copy to: District Councillors Reed, and Hearn
County Cllr Williams
Note: Public and Press are welcome. Parishioners and other interested individuals are invited to attend and take part in the proceedings.
Dear Councillors,
You are hereby summoned to attend the ANNUAL PARISH COUNCIL MEETING held on Tuesday 9TH MAY 2023 in the Small Hall at 19:30 pm.
AGENDA
23/112 ELECTION OF CHAIR OF THE COUNCIL
To elect the Chair of the Council for the Year 2023/24.
For the Chair to sign the declaration of office.
23/113 ELECTION OF VICE CHAIR OF THE COUNCIL
To elect a Vice Chair of the Council for the Year 2023/24
23/114 APOLOGIES AND ABSENCE
To receive and accept apologies for absence, and any announcements.
23/115 DECLARATIONS OF INTEREST AND DISPENSATIONS
23/116 APPOINTMENT OF LEAD AND DEPUTY MEMBERS OF WORKING GROUPS
POLICY AND RESOURCES
PLANNING
ENVIRONMENT
SUSTAINABILITY
HIGHWAYS
23/117 APPOINTMENT OF REPRESENTATIVES TO OTHER BODIES
To consider the Parish Councils representation on the following bodies:-
KGV MANAGEMENT TRUSTEES (2 representatives)
LAND MANAGEMENT PLAN SUB-COMMITTEE
ENVIRONMENTAL FORUM
SARRATT VILLAGE HALL COMMITTEE
DAYS CHARITY
LONDON GREEN BELT COUNCIL
TRDC JOINT COMMITTEE OF PARISH COUNCILS
HAPTC
CHANDLERS CROSS RESIDENTS ASSOCIATION
ANY OTHER BODIES
23/118 REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS
23/119 REVIEW OF THE COUNCIL’S ASSET MANAGEMENT POLICY, ASSET REGISTER AND MAINTENANCE SCHEDULE
23/120 TO APPROVE THE SCHEDULE OF MEETINGS FOR 23/24
23/121 MINUTES
To confirm and sign the Minutes of the Council Meeting held on the April
11th 2023
23/122 PUBLIC QUESTION TIME
23/123 TO RECEIVE REPORTS FROM REPRESENTATIVES WHO HAVE ATTENDED MEETINGS ON BEHALF OF THE COUNCIL.
23/124 CLERK’S ACTIVITIES REPORT
PLANNING
23/125 LEAD COUNCILLORS REPORT
23/126 TO COMMENT ON PLANNING APPLICATIONS
To discuss and agree comments on the planning applications
23/127 TO NOTE PLANNING DECISIONS
ENVIRONMENT
23/128 LEAD COUNCILLORS REPORT
SUSTAINABILITY
23/129 LEAD COUNCILLORS REPORT
POLICY AND RESOURCES
23/130 LEAD COUNCILLORS REPORT
23/131 APPROVAL OF PAYMENTS
To approve the internet banking transactions of the sum of £6,460.78
23/132 REVIEW OF THE COUNCIL’S GRANTS POLICY
HIGHWAYS
23/133 LEAD COUCILLORS REPORT
DISTRICT COUNCILLORS REPORT
23/134 REPORT FROM CLLR CIARAN REED
23/135 ANY OTHER BUSINESS
23/136 DATE OF NEXT PARISH COUNCIL MEETING: Tuesday 13
June at 7:30pm in the Rear Room of Sarratt Village Hall.
clerk@sarrattparishcouncil.gov.uk
sarratt_parish@btconnect.com
or telephone (01923) 262025
In future, email correspondence should be addressed to clerk@sarrattparishcouncil.gov.uk.
To minimise disruption during the changeover, we will continue to monitor the existing email address sarratt_parish@btconnect.com
until 31 December 2021.
(Located behind the Village Hall)
Between Wednesday 7 and Friday 9 July Works between 09:30am and 4:00pm
*We need the road clear of parked vehicles in order to complete the work.
If you need to use your vehicle, please make sure you move it outside the road closure area shown at least 30 minutes before we are due to start working.
We are able to relocate parked vehicles, if necessary, using a specialist removal vehicle. If you or a member of your household are unable to move a car out of the works area due to shielding, self-isolation or for other reasons, please phone Leon Zaman 07712 490183 during office hours 09.00 – 5.00pm and we will arrange to have the vehicle professionally relocated free of charge.
What you need to know: We would like to reassure you that we are following Government advice relating to construction work and social distancing to minimize the risks related to Covid-19.
We politely request that all residents respect our workforce and follow social distancing guidance when passing the works area or engaging with our on-site team.
Vehicles may not be allowed access through the road closure during the works, except for emergency vehicles. We are unable to provide information of which part of the road will have access and when. Please speak to the on-site team on the day who will be able to advise on access or contact Leon Zaman 07712 490183 during office hours 09.00 – 5.00pm.
Where it is safe to do so, the County Council may be able to exercise discretion in exceptional circumstances in order to meet its public sector equality duty.
Please refer to the yellow signboards on your street to see the exact dates, timings and permit number. Any date changes to these works will be communicated on the yellow signboards at either end of your street and at www.hertfordshire.gov.uk/roadclosures
These works are weather dependent and may be postponed if poor weather is forecast.
Details of any disruptions to bus services can be found at www.intalink.org.uk/timetables (search for your service). If you're unable to find this information, please call our customer service centre on 0300 123 4050.
Further information: • The permit number for these works is SD-CWY210904 & SD-CWY210904A full details can be found at www.one.network • If you have any special needs/circumstances that you would like to discuss with the team then please contact Leon Zaman 07712 490183 during office hours 09.00 – 5.00pm or CSCHighways@hertfordshire.gov.uk - By phone on 0300 123 4047. We understand these works may be an inconvenience to you, however, we ask you to support us as we make the necessary improvements.
Having met Freestyle to discuss concerns that have been raised, the project team are unable to reach a majority decision on whether to proceed with the proposal in its current form.
A report regarding the process will be prepared and shared with the three project sponsors (KGV, SCCF and SPC) for them to decide the next steps.
Following receipt by Three Rivers District Council of Nomination Forms for the position of Councillor on Sarratt Parish Council, it has been confirmed that fewer Nominations were received than positions available. Sarratt Parish Council is therefore an Uncontested Election. The following have therefore been duly elected for the position of Sarratt Parish Councillor with effect from 4 May 2023:
SARRATT WARD (6 Councillors)
GROVE WARD (3 Councillors)
(Click on an item for map and details)
Solesbridge Lane
Quickmoor Lane
Coronation Street Party
Dunny Lane, Chipperfield
Various Roads in Sarratt,
Ash Mills and Loudwater
Dawes Lane/Moor Lane, Sarratt
The Green, Sarratt (ii)
Solesbridge Lane (ii), Sarratt
Dawes Lane, Sarratt
In future, please address your email correspondence to the Parish Clerk
This changeover is part of our continuing approach towards monitoring and maintaining online security.
Click for details
Present:
In attendance:
Meeting held at KGV Pavilion, KGV Fields, Sarratt.
Start time: 18:00
Minutes
Chair read out quote from 2012 Parish Plan that included a public survey.
“Whilst the younger age ranges are well catered for in terms of activities offered in the parish, older teenagers are less well served.to some extent the problem especially for 14 – 16-year old’s and the 17+ groups may experience transport difficulties which restrict their ability to visit activity centres outside the parish.”
Meeting Concluded at 19:16
Present:
In attendance:
Meeting held at KGV Pavilion, KGV Fields, Sarratt.
Start time: 19:33
Minutes
Chair read out quote from 2012 Parish Plan that included a public survey.
“Whilst the younger age ranges are well catered for in terms of activities offered in the parish, older teenagers are less well served.to some extent the problem especially for 14 – 16-year-olds and the 17+ groups may experience transport difficulties which restrict their ability to visit activity centres outside the parish.”
Meeting Concluded: 20:50
KGV Pavilion, George V Way, Sarratt
6pm (first meeting)
7:30pm (second meeting)
Covid Notice/Housekeeping
Facilitator’s Remarks
Introductions
Project Group Remarks
Q&A
Two public meetings, independently chaired by Mike Edmund, were held on Friday 9th July at the KGV pavilion to encourage comments and questions to be raised and directed to the Freestyle Collective (the selected partner) and the project team which is conducting a feasibility process on behalf of Sarratt Parish Council, KGV and Sarratt and Chipperfield Community Foundation. Minutes of both meetings were recorded by the Clerk of the Council. The results of the survey, which every household in Sarratt had the opportunity to complete, were distributed at the meetings. These results were also independently audited by ME and confirmed as a fair and accurate representation of the data.
Survey Results The questionnaire was open for 30 days and comprised questions to obtain both facts (quantitative) and views and feelings (qualitative). There were 240 responses from across all age groups. 87% of respondents were local to Sarratt making the results a reliable and authentic snapshot of the consensus.
Responses included; from the project age group (7-18) 41%, presumed parents (35-54) 29% and (possible) grandparents (55+) 27%
100% of all respondents, of all age groups and of both supporters and objectors, agreed that it’s important for young people to spend time outdoors
75% of respondents agreed that we, as a community, don’t provide enough for young people to do
Over 90% thought that we could provide more facilities at KGV for young people
60% currently leave the village to find outdoor activity for their children
Qualitative comments received were as follows;
Below are links to the minutes and the full survey results.
The next stage in the process is for the project group to combine concerns raised in the public meetings with concerns raised in the survey and to meet with Freestyle to discuss if and how these concerns may be addressed. The project team will then present a recommendation which will be considered at the August SPC meeting (Wednesday August 18th) and subsequent KGV and SCCF meetings for ratification or not.
Sarratt Parish Council (SPC) has reviewed the Three Rivers District Council’s (TRDC’s) draft new Local Plan (Reg 18), that was issued for consultation on 11 June. Included in this new Local Plan are sites for housing development over the next 15 years and associated policies. These can be found on the TRDC website http://www.threerivers.gov.uk/egcl-page/new-local-plan This consultation document includes NO sites in Sarratt Parish as potential locations for the 9,600 houses TRDC are required by central government to build by 2036. Prior to this consultation, a document published in October 2018 listed around 16 sites for potential development in the Parish. In this latest version of the new Local Plan, all 16 sites have been removed from the list of proposed sites to develop. As such, SPC supports TRDC’s draft new Local Plan on the basis it:
Protects the rural nature of the Parish, including the Area of Outstanding Natural Beauty (AONB) and ancient woodland sites within Sarratt Parish;
Retains the rural aspect of the core villages and hamlets in the Parish;
Preserves a large proportion of the Green Belt within the Three Rivers District; and
Keeps ‘open access’ to footpaths, woodlands, commonland and the River Chess that are available and valued by residents throughout the Three Rivers District and who come to Sarratt to enjoy the outdoor space and amenities, such as the country pubs, which have proved so important for people’s mental health during the pandemic and in the future.
With respect to the Policies included in the draft new Local Plan, SPC has made comments on a number of these but in particular we are strongly supportive of the following:
Policy Option 12 on Renewable Energy – New developments must produce 20% less CO2 emissions than directed in the 2013 regs. SPC is committed to creating a more sustainable environment and therefore welcomes this new and tangible measure, but would also prefer the target is raised to align with TRDC’s goal for the District to achieve net-zero by 2045 and the County wide target set by Herts CC of net-zero by 2050;
Policy Option 20 on Areas of Natural Beauty (ANOB) – The introduction of a presumption against development in AONBs.
Whilst SPC appreciates other areas of the District are impacted, including areas in the Green Belt, the fact that the document presented for consultation at this stage in the process has no development in Sarratt Parish is very good news for the residents of the Sarratt, and for the District as a whole, protecting an area of green space for not only residents of the Parish to enjoy but also the residents of the wider Three Rivers District and beyond.
Between Wednesday 7 and Friday 9 July Works between 09:30am and 4:00pm
*We need the road clear of parked vehicles in order to complete the work.
If you need to use your vehicle, please make sure you move it outside the road closure area shown at least 30 minutes before we are due to start working.
We are able to relocate parked vehicles, if necessary, using a specialist removal vehicle. If you or a member of your household are unable to move a car out of the works area due to shielding, self-isolation or for other reasons, please phone Leon Zaman 07712 490183 during office hours 09.00 – 5.00pm and we will arrange to have the vehicle professionally relocated free of charge.
What you need to know: We would like to reassure you that we are following Government advice relating to construction work and social distancing to minimize the risks related to Covid-19.
We politely request that all residents respect our workforce and follow social distancing guidance when passing the works area or engaging with our on-site team.
Vehicles may not be allowed access through the road closure during the works, except for emergency vehicles. We are unable to provide information of which part of the road will have access and when. Please speak to the on-site team on the day who will be able to advise on access or contact Leon Zaman 07712 490183 during office hours 09.00 – 5.00pm.
Where it is safe to do so, the County Council may be able to exercise discretion in exceptional circumstances in order to meet its public sector equality duty.
Please refer to the yellow signboards on your street to see the exact dates, timings and permit number. Any date changes to these works will be communicated on the yellow signboards at either end of your street and at www.hertfordshire.gov.uk/roadclosures
These works are weather dependent and may be postponed if poor weather is forecast.
Details of any disruptions to bus services can be found at www.intalink.org.uk/timetables (search for your service). If you're unable to find this information, please call our customer service centre on 0300 123 4050.
Further information: • The permit number for these works is SD-CWY210904 & SD-CWY210904A full details can be found at www.one.network • If you have any special needs/circumstances that you would like to discuss with the team then please contact Leon Zaman 07712 490183 during office hours 09.00 – 5.00pm or CSCHighways@hertfordshire.gov.uk - By phone on 0300 123 4047. We understand these works may be an inconvenience to you, however, we ask you to support us as we make the necessary improvements.
Other news items will feature here from time to time
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